What Senders can do
A Sender can send an unlimited number of envelopes via email to digitally sign a document. An envelope can contain a maximum of 10 documents where each document can be digitally signed by a maximum of 10 signatories. So you can send an envelope to more than 1 signatory at a time to get a document signed through our e-signature portal.
A Sender can include a certain number of SMS in each Yearly Plan. For example, a Basic Plan will have 100 SMS which means a sender can send 100 SMS signature request envelopes via Mobile Phone. Extra SMS can be purchased on request.
The primary account holder can add 1 or more senders depending on the type of plan you buy. You can add your staff members as a Sender and give them the authority to send documents to your clients.
You can decide which documents should be shared with a particular sender. You can assign a sender for a different set of documents. Multiple documents can be shared with a Sender. Restrict Senders to send documents as and when required with your approval.
A Sender can utilize the admin control options before sending an envelope. You can prioritize a document or set the order in which they are signed. Set an expiry date to sign a document and set frequency of reminders through emails to the client. You can set notifications to receive the progress of the document.
What Signers can do
Each document can have a maximum number of 10 Signers. A signer can receive multiple documents to sign at the same time. All our plans have the same limit of 10 signers per document regardless of the plan you buy.
A Signer can sign a document using different options: Draw the signature with a mouse, choose the font style from the given menu. The signature can be stored for later use. A Signer can also upload his signatures and use them to sign the documents.
A signer is not required to register with us to sign a document. This is also feasible for a Witness as the Signer can nominate any person as it’s witness. Thus, a Witness can sign the documents without having an account on Just Sign.
A signer can use the digital signature platform on any device to sign the document. He can directly check the email request to sign a document on his mobile device and sign the document without any hassle.
A signer is informed to sign a document through the notification in an email or through an SMS. The sender decides how to inform the signer about the document signature requirement. Once signed, the Signer also receives a notification of completion certificate with a signed copy of the document.
Authenticate your signers
A sender requests the signer to upload a medicare card, drivers license, or Passport to confirm the identity of the signer. A sender can request all or any of the three identity documents to verify the identity of the signer and increase the level of authentication.
A signer can also sign with Face-to-Face aka in-person signing. A sender has the authority to choose the option to verify the signer with in-person signing of the documents.
The sender can choose to send OTP to the signer's mobile to ensure that the signer himself is signing the document.
Sender can approve it’s team members to send the documents. They can put restrictions on just sharing the document with a particular team member or allowing it to send the document.
Google Two Factor Authentication is required every time you log in to avoid any kind of security breach. Download the Google Authenticator App on your mobile phone to verify your identity on Just Sign with a 6 digit code.
Document Safety and security
Every Signer receives a Certificate of Completion along with the signed document. It also has an audit trail that shows all the details of the Sender and Signer incorporating their activity log of receiving, and signing the document. The audit trail is acceptable by Australian court to verify the signer’s digital signature pattern.
We understand the critical nature of legal documents hence we provide an Australia based customer support and IT team to assist you in using the Just Sign Portal. Our well trained staff members are capable of handling any queries or complaints regarding the security concerns of handling documents online. We aim to incorporate integrity, and compliance in our services.
Admin can use shared folders to assign or share certain documents with its team mates. It can choose to share multiple documents to the same team member or with different team members.
Sender can import and export documents to Google Drive, Drop Box, One Note, and Evernote. They can also upload the document from their PC or a laptop if they have saved it on their device.
Admin can create a signers group by importing or exporting a signers’ list or creating a group by manually adding the names of the signers.
Manage your documents
Documents can be found in the folders of Draft, In Progress or Completed. A document can be downloaded, emailed or sent to the cloud from the document manager.
Senders can create a grouping of senders that they wish to assign the documents to. This can reduce their task of selecting the same senders again and again. You can simply choose a group of senders from your document manager.
Use our premade standardized templates in our Templates Folder to make the signing process efficient. We have provided several categories of businesses with relevant template documents to facilitate your digital signature journey. Explore our templates folder in the document manager to witness the template categories.
You can upload your own template of documents from the drive or you can import them from the cloud.
The sender can use reusable templates from the existing list. It gives you the convenience to select the same document from the drop down menu without uploading it again or importing it from the cloud.
Create or use premade Templates
If you have your own standard format of correspondence, then you can customize the SMS and email to be sent to each individual signer.
Senders can utilize our templates to make the digital signature an efficient and smooth process. Our digital platform is designed with the relevant set of templates to assist you in getting the signing process convenient and efficient in a secured environment.
Create your own business branded email with your logo to signify your brand’s presence. We offer you to utilize our platform in your branding strategy to have a credible relation with your clients while dealing with digital signatures.
Our Corporate Plans allow the sender to use their own brand on the landing page where the signers go to sign the document. This feature will allow you to make the digital signature experience more personalized by using your company’s brand on the document.
Sender can send it’s photo with an email which the signer will recognize when they receive the invitation to sign a document. This ensures credibility of the sender and also authenticates the digital signature platform’s validity.
Your business branding with JustSign
Sender has the option to choose a Corporate Plan to avail the facility of customizing the messages. A sender can also send an SMS with their own name to show more personalization in the message.
Broadcast your business with Just Sign by using your brand name or logo in the documents or correspondence you send to the signer. Give your friends and colleagues to experience the digital signature platform with Free Trial.
What our customers are saying..
Jennifer Chen - Accountant (Christian Fox Accountants)
What our customers are saying..
Nina Kaur (A & A Financial Services Pty Ltd T/A Tax Doctor)
What our customers are saying..
Syed Jafri (SMSF Financial Services Pty Ltd)
What our customers are saying..
CHARLIE TRIKILIS - KZC TAX & ACCOUNTING SERVICES PTY LTD, T/AS KEVIN MCEVOY & ASSOCIATES
What our customers are saying..
Malav Shah - Gayatri Associates
Just sign is a 5th Generation online digital signature software that offers businesses a robust way to sign and complete documentations in a secured and efficient environment after customers ID verification while maintaining the highest levels of integrity and security.
Just Sign is a very simple and convenient way to get your documents signed within a short span of time.
You need to sign up and create an account on our portal by clicking on the Start Free Trial button on the Home Screen.
Once you login to your account, you are required to complete a Two-Factor Google Authentication process to ensure secure signing in to your account.
Next you will see the screen with three options of “Just Me”, ‘Just Me & Others’ and ‘Just Others’.
You can also start uploading your file directly from this screen or click on “Go to Document Manager”.
Once you upload the documents, you need to select the Signers by choosing the option “Just Me & Others” or “Just Others”.
Once you are done. You add the signers and then place the signature box where you want the signer to sign the document.
Senders can choose to perform real-time checks on Signers identity documents such as Driver’s License, or Medicare via idmatch.gov.au. The ID is checked via a fast and instant encrypted verification process.
The signer then downloads the document with the access to a private key which is sent via email or SMS depending on the Sender’s preferred mode of correspondence.
Once the Signer accepts the document, it can sign with signature upload, choosing the font or drawing the signature with timestamp.
Signer also supplies any relevant documents for ID verification such as Driver's License/ Passport/ Medicare card etc if requested by Sender.
Signed documents are sent to both Sender and Signer along with the Certificate of Completion and Audit trail.
Click on the ‘Free Trial’ button on our Home Screen. Enter and confirm your email address. Give the correct answer to the query to confirm you are a valid person and click Activate Account.
You do not need to pay to register while you can utilize the full version of the software in your free trial as well. You will be credited with 10 free documents for digital signatures.
No you do not need to install anything. It is an online software portal that can assist you in signing documents by simply creating an account with us.
A digital signature is an electronic version of the traditional signature that is encrypted with an authentication stamp to verify the Signer on electronic documents. It is a confirmation from the Signer that the document is agreed upon, signed and cannot be altered.
The digital signatures for simple agreements and contracts by individuals is commonly acceptable in Australia with an exception of certain legal cases.
According to Australian Electronic Transactions Act 1999, electronic signatures get the same validation as wet-ink signatures if they comply with certain specified conditions.
In order for an electronic signature to be effective under the ETA 1999, these conditions must be satisfied:
The signers need to verify their identity by utilizing the digital methods involved in the e-signature process.
The digital signature tools must be incorporated with technically accepted validation methods such as Public Key cryptography to ensure identity verification.
There has been a consent by both the parties to receive the documents for digital signature.
In NSW, Victoria and Queensland, deeds and agreements can be electronically executed by individuals.
However, in ACT, South Australia and Northern Territory, it is still not valid to execute deeds electronically however, agreements can be electronically executed.
Other valid documents:
- - Non-disclosure Agreements
- - Employment Contracts or other HR documents
- - Real Estate Documents
- - Sales quote or contracts
- - License Agreements
- - Offers
- - Wills
- - Leases
- - Adoption Papers and family legal papers
- - Court Orders
You can do digital signatures in three ways.
- - Either choose from our pre-existing set of fonts
- - Draw the signatures with mouse or finger in the given signature box.
- - Upload your set digital signatures from your drive or cloud.
If you are a Signer you are required to submit the relevant identity verification document as requested by the Sender. They have the authority to request you for any proof of identity.
If you are a Sender, you can access the digital audit trail of the Signer to verify that the document was signed by the same person. Also, the public key encryption is a secure way to assure that the signatures are done by the same person to whom the document is sent.
You can also witness the Signer’s Certificate of completion to confirm the signatures.
The number of senders can vary from 1 to unlimited depending on the plan you have purchased. A basic individual plan can have only 1 Sender.
Yes, you can share multiple documents with your chosen sender. You can also put a restriction on Sender to send a document without your approval.
A sender can send an unlimited number of envelopes via email. Each envelope can have a maximum of 10 documents.
You can send a minimum 100 SMS e-Signature requests via mobile phone. You can request to purchase more SMS eSignature requests if required.
A sender can set a notification to prioritize a document for signing. You can also set reminders daily or weekly for the signer. You can also select an expiry date to sign a document within a specified time period.
Once you login to your account, go to the ‘My Details’ tab on the top right menu in the Document Manager. Click on the ‘Add Senders’ tab on the right top menu. Enter the sender’s details and save.
You can choose to allow the sender to have access to either your folder, shared folder or refrain from sending the documents without approval.
No. It is not a compulsory requirement for signers to create an account in order to sign a document. All they have to do is open the link in the email request they have received, enter the private code mentioned in the email, and proceed to the document for signing.
Once they sign the document, they can be asked to create a free account if they are interested in using the software.
There can be a maximum number of 10 signers who can sign a document.
A signer can easily choose the most suitable way to sign a document if given a choice. It can either draw the signatures, upload the signature or use the signature templates provided by the software.
You can use a PC/laptop, tablet or mobile phone to do digital signatures.
Once you complete the document by esignature, all the senders and receivers are informed via email. They will receive a signed copy of the document and also the Certificate of completion confirming the document has been completed.
Just Sign allows you to add the documents in the following formats; PDF, Doc, Dox, Xls, Xlsx. After the signature is complete, the document is sent to all the signers in a PDF format.
You can add/ upload a document directly to Admin Inbox, Shared Inbox or Save as a Template folder.
There are various types of template documents available on Just Sign from different industries such as legal, real estate, SMSF and Corporate Law. So you can access any of these templates to speed up the signing process.
Also, you can create and save your own template or reuse the same template and forms.
You can track the status of the document from your Document Manager as it shows the document in Inbox, In Progress and Completed Folder.
You can opt to receive the notifications of every step taken by your client.
You can send the documents in order of priority to the Signer.
You can set daily or weekly reminders in the document manager by selecting the Daily/ Weekly button on the document in your Inbox in Document Manager.
You can customize your email message and SMS to the Signer by changing the text of the email shown in the document manager.
Yes, we provide forms which you can use today to get your clients signing them right away.
Yes, you can create your own templates by uploading them in the document manager. Enhance your business performance by utilizing our templates features to speed up the business transactions.
A Sender can increase the level of authentication of the Signer by asking for his identity documents such as Driver’s License, Medicare Card or Passport. Senders can either request one or all of these identification documents to verify the signer.
Secure Signing Process: Signers are automatically verified on their mobile phone by one time password (OTP)
You can select the option of ‘Send OTP on Mobile’ to the Signer’s mobile phone to confirm that the Signer himself receives and signs the document.
We have deployed a 2-Factor Authentication setup every time you login to ensure you conduct a secured transaction with your clients.
Our Data Verification Services (DVS) from the Government managed national online secure system enables you to protect your business from fraud and compliance breaches. This efficient system of ID verification improves your sales with a frictionless secured sales process.
Our software meets and exceeds standards set by Electronic Transaction Act 1999 of Australia. Each transaction and signature has court accepted audit trails to ensure the legitimacy of online transactions and signature to preserve the integrity of the transaction.
Furthermore, our block chain encryption methodology, penetration testing, advanced threat detection ensure an unbreakable SMSF environment.
For those who are ultra security-conscious, like banks, we use similar SMS for customer communications.
Send signers instant SMS to access online software to sign documents digitally. We securely (256 SSL - just like your bank) store all your signed documents on our portal and available to you 24 / 7 / 365 from anywhere on our online software.
Move away from slow clunky printers, scanners etc. Our software sends and collects documents instantly to and from smartphones.
Increase your process and speed up your collecting time by more than 70% as customers send you requested documents on our secured platform for your further processing and integrating in your systems.
Transcript of Audit Trail: Our software keeps track of every step and maintains an audit trail and captures IP address, singing intent, stamping time of signature by Signers for legal identification and verification in court.
All the parties involved in the document signing process receive a Certificate of Completion along with the Signed document when the document is signed by all Signers.
Mobile Phone security standards are comparatively higher than email communications. We utilize various protective methods to ensure the legitimacy of online transactions and signatures.
- - 2 Factor Authentication password protected sign on method.
- - Blockchain encryption methodology
- - Penetration testing
- - 256 SSL bank like security
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